Embassy of Luxembourg Job Vacancy in Addis Ababa 2025

Embassy of Luxembourg Job Vacancy: Accounting and Administrative Assistant Opportunity in Addis Ababa

The Embassy of Luxembourg in Addis Ababa, Ethiopia has announced an exceptional external vacancy for the position of Accounting and Administrative Assistant. This opportunity is ideal for professionals with a solid background in accounting, administration, and fluent in multiple languages. Working at a diplomatic mission offers a unique career environment where professionalism, confidentiality, and attention to detail are essential.

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Job Opening: Accounting and Administrative Assistant at Luxembourg Embassy

Work Location: Addis Ababa, Ethiopia

This vacancy is for a full-time role based in Addis Ababa, under the authority of the Head of Mission and the Deputy Head of Mission. The selected candidate will play a pivotal role in the Embassy's daily operations, finances, coordination, and diplomatic correspondence.

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Qualifications and Experience Required

To be eligible for this post, candidates must meet the following criteria:

• Educational Background: Completion of secondary education or its equivalent is mandatory.

• Languages:

  • Fluency in English and Amharic (both spoken and written).

  • Intermediate French proficiency is required. Full fluency is considered an advantage.

• Accounting Proficiency: Solid experience in budgeting, bookkeeping, and financial reporting is essential.
• Computer Skills: Proficient use of Microsoft Office tools, particularly Excel, Word, and Outlook, is expected.

• Soft Skills:

  • Strong organizational and time management capabilities.

  • High level of discretion and confidentiality.

  • Patience, resilience, and the ability to handle complex and sensitive situations.

  • Excellent communication and teamwork skills.

  • Detail-oriented mindset and problem-solving ability.

  • Willingness to work in a dynamic, small team setting with a wide range of responsibilities.

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Core Responsibilities and Duties

The person selected for this position will support the Embassy's operations across several domains, including administration, finance, and event coordination.

1. Secretariat and Accounting Management

• Handle all aspects of daily secretariat operations, including accounting records using Microsoft Excel.
• Support accurate data entry, liquidity management, and payment tracking for Embassy operations.

2. Administrative Coordination

• Maintain and manage the official agendas of Embassy staff.
• Handle all written communication and correspondence with a high level of accuracy and diplomacy.
• Ensure proper filing and archiving of all Embassy-related documents, both digital and physical.

3. Diplomatic Liaison and Networking

• Coordinate with other Embassies, UN agencies, and the African Union to arrange bilateral meetings, events, and visits.
• Ensure timely and efficient communication and follow-up on official matters.

4. Financial Oversight

• Monitor Embassy payments, manage maintenance contracts, and oversee financial matters related to residences of expatriate staff.
• Assist in the preparation of financial reports, audits, and budget forecasts.

5. Event Planning and Support

• Organize and support official Embassy events, both within and outside the Embassy premises.
• Assist in coordinating logistics for incoming official visits, including hotel bookings, transportation, and event schedules.

6. Administrative Support to Embassy Staff

• Provide support to Embassy team members on matters such as diplomatic identification, driving license processing, and other administrative requirements linked to life in Ethiopia.

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Required Competencies

To successfully carry out the responsibilities, the candidate must demonstrate the following skills:

• Time Management: Ability to prioritize tasks and meet deadlines.
• Analytical Thinking: Handle data with accuracy and identify inconsistencies.
• Teamwork: Collaborate effectively in a small team environment.
• Microsoft Office Pack: Proficient in Word, Excel, PowerPoint, Outlook, Publisher, and Access.
• Communication: Clear and professional interaction, both verbal and written.
• Attention to Detail: Accuracy in documentation and financial reporting.
• Problem Solving: Initiative in identifying issues and proposing effective solutions.

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Application Process

Interested candidates should submit their applications by 11 August 2025 via email to:

📧 [email protected]

Your application must include:

• A cover letter written in English or French.
• A detailed CV in English or French.
• Copies of academic certificates and diplomas.
• Professional references from former employers.

Shortlisted candidates will be invited to:

• Take a written test to evaluate their accounting and administrative writing skills.
• Attend an in-person interview to assess their interpersonal and communication skills.

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Contract and Employment Conditions

This vacancy is governed by the labour laws of Ethiopia. The terms, including salary, benefits, and work hours, will adhere strictly to Ethiopian employment legislation. The Embassy of Luxembourg values transparency, fair hiring, and offers a respectful work environment based on equal opportunity principles.

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Why Work at the Embassy of Luxembourg?

Joining the Embassy of Luxembourg provides a unique opportunity to contribute to international diplomacy, engage in cross-cultural exchange, and work in a prestigious diplomatic environment. Employees benefit from:

• A collaborative team setting
• Professional growth opportunities
• Exposure to international relations
• A chance to contribute to Luxembourg's bilateral relations with Ethiopia

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If you're a skilled administrative and finance professional fluent in multiple languages and ready to support a diplomatic mission's core operations, this opportunity is for you. Apply before August 11, 2025, and take the next big step in your career.