Finance and Administration Assistant Vacancy at Ethiopian Associations of Anesthetists (EAA)
The Ethiopian Associations of Anesthetists (EAA) is currently seeking a qualified and dedicated Finance and Administration Assistant to join its team in Addis Ababa. This is an exceptional opportunity for individuals passionate about finance, administration, and organizational support to contribute to a respected national professional association.
📌 Job Overview
- Position Title: Finance and Administration Assistant
- Organization: Ethiopian Associations of Anesthetists (EAA)
- Employment Type: Permanent
- Work Location: Addis Ababa
- Application Deadline: June 24, 2025
- Work Schedule: Full-time
- Salary: As per the organization’s scale
🧾 Educational Qualifications
To be eligible for this position, candidates must hold a Diploma in Accounting, Finance, Office Management, or closely related fields. Applicants with dual qualifications in Junior Accounting and Office Secretariat will be given preferential consideration. The educational background must equip the candidate with solid theoretical and practical knowledge of financial recordkeeping, budgeting, and administrative procedures.
💼 Key Responsibilities
The role of Finance and Administration Assistant at EAA is multifaceted and requires a blend of accounting expertise and administrative acumen. The main duties include but are not limited to:
1. Financial Management & Accounting Support
- Prepare, maintain, and reconcile financial records in compliance with organizational standards and government regulations.
- Process invoices, expense reports, and financial documentation in a timely and accurate manner.
- Assist in budget preparation, fund disbursement, and monitoring of expenditures.
- Coordinate with the organization’s external auditor to ensure financial integrity and accountability.
- Maintain transparent financial documentation to support internal and external audits.
2. Office Administration & Secretariat Duties
- Ensure smooth day-to-day office operations including handling correspondence, scheduling meetings, managing files, and coordinating communication between departments.
- Provide secretarial support to the executive team by drafting reports, managing calendars, and arranging logistics for events and meetings.
- Maintain an organized filing system for confidential and non-confidential documents.
3. Membership Documentation & Support
- Maintain and update a secure and organized database of EAA members.
- Handle inquiries related to membership registration, renewals, and certificates.
- Support communication efforts to keep members informed of events, conferences, and organizational news.
- Assist in the planning and execution of membership drives and campaigns.
4. Store & Inventory Management
- Monitor and manage the inventory of office supplies, equipment, and publications.
- Keep an accurate record of assets and their movements within the organization.
- Conduct regular inventory checks and work with procurement officers to replenish supplies.
- Ensure proper labeling, storage, and security of materials in the storeroom.
5. Leadership & Executive Support
- Serve as a point of contact for the Executive Team, assisting in coordinating activities, preparing reports, and supporting decision-making processes.
- Offer proactive solutions and administrative support to the association's leadership.
- Uphold confidentiality and professionalism in all engagements and correspondence with internal and external stakeholders.
🎯 Required Skills and Professional Experience
The ideal candidate will bring a balance of technical skill, professional integrity, and enthusiasm for organizational growth.
- 1-2 years of relevant experience in finance, administration, or secretarial roles.
- Strong grasp of basic accounting software and Microsoft Office applications.
- Experience in membership database management is an added advantage.
- Ability to manage multiple responsibilities with high attention to detail.
- Proven interpersonal skills and the ability to communicate clearly and professionally.
- Familiarity with inventory systems or storekeeping is preferred.
🌟 What Makes This Role Important
The Finance and Administration Assistant serves as a crucial link between financial integrity, organizational efficiency, and member satisfaction. This role contributes directly to the achievement of EAA’s strategic objectives by ensuring that administrative and financial processes are carried out with excellence.
This position provides a unique chance to work within a mission-driven organization that supports anesthesia professionals in Ethiopia, thereby indirectly contributing to better healthcare outcomes for the population.
📨 Application Process
All interested applicants who meet the qualifications are invited to apply by submitting their CV and cover letter to the following email:
Please include the job title “Finance and Administration Assistant” in the subject line of your email. Only shortlisted candidates will be contacted for further steps in the recruitment process.
📅 Important Dates to Remember
- Job Posting Date: June 18, 2025
- Application Deadline: June 24, 2025
- Start Date: To be determined upon completion of the selection process
🌐 Why Join Ethiopian Associations of Anesthetists?
- Be part of a respected national health professional body.
- Contribute to enhancing the standards and support mechanisms for anesthetists across Ethiopia.
- Work in a dynamic, mission-focused, and growth-oriented environment.
- Gain hands-on experience in non-profit financial and administrative operations.
📝 Summary
The Finance and Administration Assistant position at EAA is tailored for ambitious, detail-oriented professionals who are eager to make a meaningful impact. With responsibilities stretching from financial processing and inventory tracking to executive assistance and member support, this role is both challenging and rewarding.
If you're ready to contribute your skills to an organization that’s shaping healthcare standards in Ethiopia, this opportunity is for you.
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